Effective Web Based Paperless Meeting Management Process for University Systems in Sri Lanka

Abstract

At present computer-based systems are used by most of the universities around the world but then, these systems are still paper-based which involves physical paper occurrence. Currently, most of the universities are suffering obstacles in meeting management due to using paper-based or semi-automated systems. A survey is conducted that drafted some fundamental characteristics required to implement a successful paperless environment. The paper describes the development of a prototype that can be used in a mobile environment and a web application using a barcode reading technique as an identification token of an attendee for a meeting. The gain in reduced work can in some cases be quite in-built and, in some cases, needs to be analyzed. During the development of the prototype, the author gained new knowledge in mobile operating systems as well as attendee -driven approach, which is important as the meeting industry attempts to reduce the use of resources by making it more attendee-driven. This study was based on a total sample of 3 faculties in the university of General Sir John Kotelawala Defence University, Sri Lanka. The results of this study suggested that university tends to focus more on perceived convenience of use on conducting meetings and the analyze attendances have more influence on intention to use of meeting management system. The existence of a paperless meeting management system can be achieved presently than its application in the university system with committed efforts by management and decisionmakers in the general university system in Srilanka.So, it could be concluded that providing more technological facilities with infrastructure would increase the positive attitude towards using meeting management system among university systems and behavioral intent to use.